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Welcome to Columbia Square. Columbia Square is a 15-story, Class A office building completed in 1980. It has been frequently updated since then, and in 2009 became the first office building in the United States to receive the Green Building Institute's highest award, 4 Globes, for energy efficiency and environmental quality in an existing building.
Melvin Mark Brokerage Company and the Columbia Square staff are dedicated to ensuring that you receive first-class service. We hope that the following description of the building services and procedures will assist you in becoming acquainted with the building.
Questions concerning your monthly rental statement can be answered by Marcia Coffey, Assistant Controller at (503) 546-4544 or mcoffey@melvinmark.com.
Questions concerning charges for tenant improvements can be answered by Connie Lingel, Construction Accountant at (503) 546-4533 or clingel@melvinmark.com.
Melvin Mark Brokerage Company
Attn: Accounting Dept.
111 SW Columbia, Suite 1380
Portland, OR 97201
To facilitate your move or deliveries, we request your cooperation by adherence to the following procedures. Please schedule your move with the building manager as soon as possible. Do not stage any furniture in the lobby.
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Columbia Square is a designated non-smoking building by the Oregon Clean Air Act (OR 433.835 – 433.875.) Smoking is prohibited in all public areas of the building including lobbies, corridors, stairwells and rest rooms. The building has a designated smoking area located along the west wall of the parking deck. We have provided this area to encourage people not to smoke at the front or back lobby door areas in order to provide a smoke-free atmosphere for our tenants and their guests.
Please contact the building manager to make arrangements for all lock changes or duplicate key requests, etc.
Pets are not permitted inside of Columbia Square unless they are ADA defined service animals
Please check with the building manager before hanging pictures or other items on the walls. You are responsible for the restoration of the wall system at the end of your lease. Our personnel will show you the proper methods to use to minimize damage to the walls.
The building manager will be happy to advise tenants and to help arrange for additional carpet care service.
The Columbia Square janitorial staff is on the job five nights per week (Sunday through Thursday – except holidays), beginning at 5:30 p.m. To assure that no important documents are disturbed, we have established a policy that only desks that are clear of papers will be cleaned. Recycling boxes are provided. The janitors dispose of full recycling boxes.
Good housekeeping is a very important phase of our building operation. We make frequent inspections and meet regularly with the cleaning contractor who services the building to discuss their performance and areas where improvement may be required. We want to know when the service is not satisfactory. Any problems with or suggestions about the cleaning should be directed to the Operations Department. Tenants are expected to bear the expense for the removal of refuse that substantially exceeds the normal daily amount.
Bikes are not allowed in the building. Bike racks have been provided and are located on 2nd, 3rd and 4th floors of the parking garage.
Melvin Mark Companies are committed to conserving natural resources, using energy efficiently and reduce pollution. One way we do this is by providing opportunities for our tenants to recycle. Your building manager will furnish you with boxes for recycling office paper products. They will also show you where glass, plastics, cardboard, light bulbs, batteries and metal can be collected.
For your convenience, Columbia Square has a location in the basement for Tenant’s to recycle the following e-waste items:
Item Amount charged – payable to Melvin Mark Companies
LCD Monitor $4.00 each
CRT Monitor $15.00 each
Television $40.00 each
Projection TV $80.00 each
Hard Drives Free
A log sheet will be available for Tenants to list their items. All materials will be recycled to EPA/DEQ standards. Hard drives will be shredded. Retronics will issue a Certificate of Destruction (COD) per month based on materials collected. No materials will be remarketed.
If you have any other questions or suggestions regarding recycling, please contact your building manager.
The building manager is available to advise you on any aspect of remodeling or refurbishing your work space. Any proposed changes in the physical layout, electrical service, mechanical operation or locks in a tenant’s space must be submitted to the building manager for prior approval. The building manager will coordinate the preparation of any needed drawings, permits, reviews and inspection by local officials to assure compliance with building codes.
The building personnel have a very strict schedule of work to be performed in order to maintain the first-class condition of the building. We are equipped to respond to maintenance and mechanical problems through the use of our pager system to reach our building personnel. In order to eliminate problems for both parties, we ask that each tenant funnel all problems and requests through our main office (contact information listed below).
Columbia Square has two conference rooms as follows:
In order to provide equal access to the use of the conference room for all Columbia Square tenants, following are guidelines to use when making reservations:
Reservations can be made in advance by:
A confirmation email will be sent back to you verifying the room is available and that the reservation request has been scheduled.
If for any reason emergency help is needed, please call 911 immediately. If it is not a life threatening emergency and is during normal business hours, one of our staff members can be reached by calling our main office at (503) 223-9203. If for any reason assistance is needed after hours, please call our answering service at (503) 223-9203.
In the event of a medical emergency, call 911 immediately. Be prepared to give the dispatcher the building address and your floor and suite number.
After the 911 call is complete, contact the building manager at (503) 223-9203 to report the medical emergency; this will allow management to have an elevator held at the lobby for the EMS team when they arrive. If time permits, post one person at the lobby elevator to lead the medical team directly to the person in distress.
Automatic External Defibrillator (AED)
For your safety and that of your clients, we have installed an Automated External Defibrillator (AED) in the building. The Columbia Square Building’s AED unit is now located on the wall of the first floor lobby by the guard station. The AED unit is available 24 hours a day in the event of an emergency. The AED is about the size and weight of a laptop computer and once opened, the device will instruct the rescuer how to proceed.
It is rarely necessary to evacuate the building due to a power failure. Unless you are directed to do so through the emergency communication system, please remain in your offices. If ordered to evacuate, do not use the elevators. Exit calmly through the nearest stairwell.
The building manager will attempt to advise you regarding the length and cause of the power failure as soon as possible.
In the case of an earthquake, keep away from windows and all other glass, free standing partitions or objects that may fall. Crouch under a desk, table or other heavily reinforced object. Be prepared for aftershocks. If it is necessary to evacuate the building, use the stairs and move to an open area away from high-rise structures.
In the event of a bomb threat, record as much information as you can including: what the caller said and their gender, identify any background noise and assess the validity of the call. If possible, ask the caller where the bomb is located, when is it set to go off and what the bomb is contained in.
After receiving the call you should call 911 immediately and provide the dispatcher with complete details of the call. Be sure to identify the building address, your company name and suite number. Next contact our main office at (503) 223-9203 and inform them that you have received the threat and have called 911. The decision to evacuate will be made immediately.
Should a riot or civil disturbance start outside of the building, security personnel will immediately secure all entrances to the building. The police will be notified and building staff will keep tenants informed.
If a disturbance should occur in the main lobby, all elevators will be turned off at the first floor and police will be notified.
In the event that an elevator stops with passengers in it, remember to remain calm. Pressing any emergency button within the cab will alert the security staff that the cab is malfunctioning, what cab it is and what floor it is stuck on. The guard will continue two-way communication with passengers until help arrives.
In the event of a power outage, elevator emergency lights will remain on, but the car will temporarily stop. Each elevator will automatically return to the lobby where the doors will open and they will then be out of service.
In the event of a fire the elevators must not be used for evacuation. All tenants must use the stairs in this situation.
In the event of flooding or a water leak, contact our main office immediately at (503) 223-9203. If possible, remove all desktop items and close file drawers to limit damage. Move materials off the floor, if possible. The building staff will turn off the water source and shut down electrical power as needed.
When severe weather conditions become apparent, the U.S. Weather Bureau describes the conditions by two classifications, a watch or a warning. A watch becomes effective when atmospheric conditions are right to produce the particular weather phenomenon. A warning means that the weather condition has been spotted and prompt action must be taken for safety.
Except in very rare circumstances, the decision to evacuate the building based on the above weather reports will not be made by the building staff, but rather by each individual tenant.
The thermostats located throughout the building are sensitive instruments. Tampering with these instruments can cause failure of the heating and air conditioning systems. It is our objective to keep the temperature in your work space as comfortable as possible for everyone and we are committed to conserving energy by operating our mechanical plant efficiently.
Due to solar radiation through the glass, you will find your office more comfortable if you draw the drapes or close the blinds on either warm or cold days. Proper operation of the air conditioning system is based on drapes or blinds being in the drawn position during direct solar exposure.
Normal heating and air conditioning operating hours are Monday through Friday from 7:00 a.m. to 6:00 p.m. and 8:00 a.m. to 1:00 p.m. on Saturday. The systems are off on Sunday. Extended hours of operation may be arranged by notifying the building management 48-hours in advance by calling (503) 546-4546. Off-hour HVAC charges may apply. Please contact the building manager for specifics.
Our team's knowledge and experience is available to help you make the best commercial real estate decisions for your business. Questions about lease agreements or additional space requirements should be directed to:
For tenant maintenance and HVAC issues Monday through Friday, 8:00 a.m. to 5:00 p.m., email the request directly to tenantmaint@melvinmark.com. You may also call tenant maintenance directly at (503) 546-4546, or use our online form located here.
For emergency issues (toilet overflowing, etc.) please call in the request. For emergencies after business hours, please call our main office at (503) 223-9203, and you will be directed to our answering service.
A four-story, 230-space parking garage is available to tenants and their guests. Monthly parking is available to tenants based upon a ratio of one space per 1,000 square feet leased. Monthly parking passes can be purchased through City Center Parking’s Monthly Parking Department. For more information please contact the Monthly Parking Department at (503) 221-1666. A validation program for hourly parking is available through City Center Parking.
Electric Vehicle (EV) Charging Stations
Two electric vehicle (EV) charging stations are located on the 4th floor of the parking garage and are available 24/7 for guests and tenants.
Columbia Square is protected by very strict security measures. A uniformed guard is stationed at the main floor lobby 24 hours a day. The building starts security procedures at 6:30 p.m. weekdays, and from that time the security guard maintains records of persons who enter and leave the building. All tenants, guests and building personnel must sign in and out at the security desk. Weekend security procedures are the same as weeknights. The building goes off security each weekday morning at 6:30 a.m. After hours or weekends, access for repair, move-ins and move-outs, service or construction work is to be scheduled through the building manager’s office. Please furnish a correct list of persons who are authorized to have access to your office after hours.
Questions regarding building signage and directories should be directed to Liz Jackson, operations coordinator.
Signage requests can take four to six weeks to be completed after the date we receive the Signage Form. Please call if you need a price quote for changes to your existing signage.
Prior to move in, tenants should contact the provider of their choice to set up phone service. It is the tenant’s responsibility to have the phone service hooked up from the basement to the suite.
Building personnel are available to advise on any aspect of remodeling or refurbishing. Any proposed changes in the physical layout, electrical service or mechanical operation in a tenant's space must be submitted to the building manager for approval of working drawings or plans prior to any work being started. The building manager will help coordinate all construction work. Construction clean up is the responsibility of the workmen unless special arrangements are made through the building manager.
Questions regarding the design or construction of your new or existing space should be directed to David Brown, Architectural Services Director, at (503) 546-4526 or Brandi Stevens, Senior Space Planner, at (503) 546-4531.
Melvin Mark Companies (MMC) belongs to a permit program with the City of Portland called the Facilities Permit Program (FPP). Participating in this program simplifies and expedites the permitting process.
Under the FPP, all charges for permits or field inspections done in a participating building are billed directly to MMC. Any charge for which MMC is not the contractor is then billed back to the tenant.