Melvin Mark Brokerage Company will mail a rent statement at the end of each month for the following month’s rent.  Along with your statement, you will receive a return envelope to send your rent check back.  Checks should be made payable to UBCT Partnership.  Questions concerning your monthly rental statement can be answered by calling our Accounting Department, (503) 223-9203.

Questions concerning charges for tenant improvements can be answered by Linette Grayum, Construction Accountant, at (503) 546-4545 (email:  lgrayum@melvinmark.com).

 

Melvin Mark Brokerage Company
Attn: Accounting Dept.
111 SW Columbia, Suite 1380
Portland, OR 9720

 

Deliveries/Moves

To facilitate your move or deliveries, we request your cooperation by adherence to the following procedures. Please schedule your move with the building manager as soon as possible. Do not stage any furniture in the lobby.

 

Small Items:

1. Small pieces of furniture or equipment consisting of one or two items weighing less than 200 lbs, such as chairs, empty carts, recycle bin, etc. may be moved during normal business hours. All moving of furniture, equipment, hand trucks, deliveries, etc. must be done using the freight elevator.  The freight elevator is accessed through the loading dock located on Park Street.
2. Larger pieces of furniture or equipment weighing more than 200 lbs may be moved during normal hours at the discretion of the building manager. These moves must be arranged in advance to insure the availability of the elevators, building staff and unnecessary inconveniences and delays. All moving of furniture, equipment, hand trucks, deliveries, etc. must be done using the freight elevator.  The freight elevator is accessed through the loading dock located on Park Street.

Larger Items:

1. Moves must take place before 7 a.m. or after 5 p.m., Monday through Friday, or any time Saturday and Sunday. 
2. If building services are desired after normal operating hours, such as heating or air conditioning, overtime operation may be furnished at tenant's expense.  We require 48-hours written notice in order to provide services.
3. Movers must protect all door frames, including elevators.  In addition, movers must protect the lobby flooring and carpeting with 4’ x 8’ sheets of masonite.  Elevators used for moving may have to be padded. Please check with the building manager. Landlord requires that the building staff operate the elevator for all moves in and out of the building.  There may be a charge for this service, which will be billed to you by the building. 
4. You are responsible for any damage to the premises or persons resulting from the actions of your movers.  Therefore, we highly suggest that you engage a reputable moving company.
5. The moving company will need to provide a certificate of insurance naming UBCT Partnership (The Union Bank Building) as additional insured.

 

Smoking Policy

The Union Bank Building is a designated, non-smoking building by the Oregon Clean Air Act (OR 433.835 – 433.875.) Smoking is prohibited in all public areas of the building including lobbies, corridors, stairwells, restrooms and parking garage. Please contact the building manager for further information.  

 

Locks & Keys

Please contact the building manager to make arrangements for all lock changes or duplicate key requests, etc.

 

Pets

Pets are not permitted inside of The Union Bank Building unless they are ADA-defined service animals.

 

Hanging Art

Please check with the building manager before hanging pictures or other items on the walls. You are responsible for the restoration of the wall system at the end of your lease and our personnel will show you the proper methods to use to minimize damage to the walls.

 

Carpet Care

The building manager will be happy to advise tenants and to help arrange for additional carpet care service.

 

Janitorial Services

The Union Bank Building janitorial staff is on the job five nights per week, beginning at 5:30 p.m. To assure no important documents are disturbed, we have established a policy that only desks free of papers will be cleaned.

 

Good housekeeping is a very important phase of our building operation. We make frequent inspections and meet regularly with the cleaning contractor who services the building to discuss their performance and areas where improvement may be required. We want to know when the service is not satisfactory. Any problems with or suggestions about the cleaning should be directed to the Operations Department.

 

Recycling boxes are provided. The janitors dispose of full recycling boxes. Tenants are expected to bear the expense for the removal of refuse that substantially exceeds the normal daily amount.

 

Bicycles

The Union Bank Building provides covered bicycle racks for tenants on Level A parking of the building. If you wish to bring your bicycle to your office, you must use the freight elevator only. Please contact the building manager to set up freight elevator use.

 

The building manager is available to advise you on any aspect of remodeling or refurbishing your workspace. Any proposed changes in the physical layout, electrical service, mechanical operation or locks in a tenant's space must be submitted to the building manager for prior approval. The building manager will coordinate the preparation of any needed drawings, permits, reviews and inspection by local officials to assure compliance with building codes.

 

The building personnel have a very strict schedule of work to be performed in order to maintain the first-class condition of the building. We are equipped to respond to maintenance and mechanical problems through the use of our pager system to reach our superintendents and engineers. In order to eliminate problems for both parties, we ask that each tenant funnel all problems and requests through one person.

 

 

Description of Conference Room

The Union Bank Building provides two (2) conference rooms on Floor 9 free of charge for tenant business meetings:

• The Oregon Room: maximum occupancy is 20 people per fir
• The California Room: seats approximately 20 people

Conference Room Guidelines

In order to provide equal access to the use of the conference room for all tenants, following are guidelines to use when making reservations:

• In order to provide equal access, the use of the room is limited to two half-days or one full day per week. 

Reservations

Reservations are to be made in advance through the security console at (503) 225-2886.

 

Emergency Contacts

If for any reason emergency help is needed, please call 911 immediately. If it is not a life threatening emergency and is during normal business hours, one of our staff members can be reached by calling our main office at (503) 223-9203. If for any reason assistance is needed after hours, please call our answering service at (503) 223-9203.

 

Fire Safety

• In case of fire, please call 911 immediately and evacuate the building via the stairs (do not use the elevators) and move at least one block away from the building after exiting.
• If caught in smoke, take short breaths, breathe through your nose and keep low to the ground or crawl to escape.  The air near the floor is cooler and easier to breathe.
• Touch all doors before opening.  Do not open doors that feel hot; seek another exit.
• Do not break windows.  This would allow fresh air to rush in and fuel the fire.
• Fire extinguishers are located on each floor.
• Pull nearest fire alarm if time permits.
• Notify others in your vicinity.
• Await further instructions.  Do not attempt to re-enter the building until instructed to do so by the Fire Department.

Medical Emergencies

In the event of a medical emergency, call 911 immediately. Be prepared to give the dispatcher the building address and your floor and suite number.

 

Automated External Defibrillator (AED)

For your safety and that of your clients, we have installed an Automated External Defibrillator (AED) in the building.  The Union Bank Building’s AED unit is now located on the wall of the first floor lobby by the guard station.  The AED unit is available 24 hours a day in the event of an emergency.  The AED is about the size and weight of a laptop computer and once opened, the device will instruct the rescuer how to proceed.

Power Failure

It is rarely necessary to evacuate the building due to a power failure. Unless you are directed to do so by our staff, please remain in your offices. If ordered to evacuate, do not use the elevators. Exit calmly through the nearest stairwell.

The building manager will attempt to advise you regarding the length and cause of the power failure as soon as possible.

Earthquake Procedures

In the case of an earthquake, keep away from windows and all other glass, free standing partitions or objects that may fall. Crouch under a desk, table or other heavily reinforced object. Be prepared for aftershocks. If it is necessary to evacuate the building, use the stairs and move to an open area away from high-rise structures.

Bomb Threat

In the event of a bomb threat, record as much information as you can including: what the caller said and their gender, identify any background noise and assess the validity of the call. If possible, ask the caller where the bomb is located, when is it set to go off and what the bomb is contained in.

After receiving the call you should call 911 immediately and provide the dispatcher with complete details of the call. Be sure to identify the building address, your company name and suite number. Next contact our main office at (503) 223-9203 and inform them that you have received the threat and have called 911. The decision to evacuate will be made immediately.

Civil Disturbance

Should a riot or civil disturbance start outside of the building, please notify building management and call 911.

If a disturbance should occur in the main lobby, the elevator will be turned off at the first floor and police will be notified.

Elevator Service

In the event that an elevator stops with passengers in it, remember to remain calm. Pressing the phone button within the cab will alert the elevator company that the cab is malfunctioning and will dispatch maintenance.

In the event of a power outage, elevator emergency lights will remain on, but the car will temporarily stop. The elevator will automatically return to the lobby where the doors will open and it will then be out of service.

In the event of a fire, the elevators must not be used for evacuation. All tenants must use the stairs in this situation.

Flooding

In the event of flooding or a water leak, contact our main office immediately at (503) 223-9203. If possible, remove all desktop items and close file drawers to limit damage. Move materials off the floor, if possible. The Building Staff will turn off the water source and shut down electrical power as needed.

Severe Weather

When severe weather conditions become apparent, the U.S. Weather Bureau describes the conditions by two classifications, a watch or a warning. A watch becomes effective when atmospheric conditions are right to produce the particular weather phenomenon. A warning means that the weather condition has been spotted and prompt action must be taken for safety.

Except in very rare circumstances, the decision to evacuate the building based on the above weather reports will not be made by the building staff, but rather by each individual tenant.

 

 

 

The thermostats located throughout the building are sensitive instruments. Tampering with these instruments can cause failure of the heating and air conditioning systems. It is our objective to keep the temperature in your work space as comfortable as possible for everyone and we are committed to conserving energy by operating our mechanical plant efficiently.

Due to solar radiation through the glass, you will find your office more comfortable if you draw the drapes or close the blinds on either warm or cold days.  Proper operation of the air conditioning system is based on drapes or blinds being in the drawn position during direct solar exposure.

Normal heating and air conditioning operating hours are Monday through Friday from 7:00 a.m. to 6:00 p.m.  The systems are off on Saturday and Sunday.  Extended hours of operation may be arranged by notifying building management 48-hours in advance by calling (503) 546-4546.  Off-hour HVAC charges may apply.  Please contact the building manager for specifics.

 

 

Our team's knowledge and experience is available to help you make the best commercial real estate decisions for your business. Questions about lease agreements or additional space requirements should be directed to:

 

For tenant maintenance and HVAC issues Monday through Friday, 8:00 a.m. – 5:00 p.m., call our main office at (503) 223-9203 option 9, or call tenant maintenance directly at (503) 546-4546. For emergency issues (toilet overflowing, etc.) please call in the request.

You may also use our online form by clicking here.

 

For emergencies after business hours, please call our main office at (503) 223-9203, and you will be directed to our answering service.

 

 

The Union Bank Building has a three-level, 255-space parking garage available to tenants and their guests. Monthly parking is available to tenants based upon a ratio of one space per 1,000 square feet leased. A validation program for hourly parking can be easily arranged for guests. Bicycle racks are located on the Level Al of the parking garage and can accommodate up to 50 bicycles. Monthly parking passes can be purchased through City Center Parking at (503) 221-1666.

 

 

Melvin Mark Companies is committed to conserving natural resources, using energy efficiently and reducing pollution. One way we do this is by providing opportunities for our tenants to recycle. Your building manager or superintendent will furnish you with boxes for recycling office paper products. They will also show you where glass, plastics, cardboard, and metal can be collected.

 

If you have any other questions or suggestions regarding recycling, please contact your building manager or superintendent.

 

 

The Union Bank Building is protected by security measures. Security guards are on site twenty-four hours a day, seven days a week. The security console phone number is (503) 225-2886.

The building is secured between the hours of 5:30 p.m. and 7:30 a.m. weekdays, and twenty-four hours a day on weekends. After hours access to the building is available to authorized tenants by an elevator code issued by the building manager's office.

Please contact the building manager for a Security System/Key Number Assignment form. Please indicate on this list the employees of your firm that will have after hours access to the building and return the list as soon as possible to:

 

Operations Department

Melvin Mark Companies

111 SW Columbia, Suite 1380

Portland, Oregon 97201

 

 

Questions regarding building signage and directories should be directed to the operations coordinator at (503) 546-4546 or to the building manager. Signage requests can take four to six weeks to be completed after the date we receive the Signage Form. Please call if you need a price schedule for changes to your existing signage

 

 

Prior to move in, tenants should contact the provider of their choice to set up phone service. It is the tenant’s responsibility to have the phone service hooked up from the basement to the suite.

 

 

Building personnel are available to advise on any aspect of remodeling or refurbishing. Any proposed changes in the physical layout, electrical service or mechanical operation in a tenant's space must be submitted to the building manager for approval prior to any work being started. The building manager will help coordinate all construction work. Construction clean up is the responsibility of the work men/women unless special arrangements are made through the building manager.

 

Questions regarding the design or construction of your new or existing space should be directed to David "Skip" Brown, Architectural Services Director, or Brandi Stevens, Senior Space Planner.

 

 

 

 

 

 

 

 

 

 

Permit Program

The Melvin Mark Companies (MMC) belongs to a permit program with the City of Portland called the Facilities Permit Program (FPP). Participating in this program simplifies and expedites the permitting process. Under the FPP, all charges for permits or field inspections done in a participating building are billed directly to MMC. Any charge for which MMC is not the contractor is then billed back to the tenant.